Copy and paste the following text into an email to your manager and update the highlighted areas with your information.
To:
From:
Re: Proposal to attend SupportWorld Live conference
Date:
I’ve been invited to attend SupportWorld Live 2025. Our organization would benefit greatly from my attendance at this event, taking place May 18-22, 2025 in Las Vegas, NV. SupportWorld Live will bring together the most respected, knowledgeable, and influential community in support and service management for a week of learning, networking, and organizational transformation. They are expecting over 1,400 of my peers that I can network with while I am there.
This conference will deliver solid ROI. I’ll learn from other companies facing the same challenges that we face and bring back best practices that we can implement within our organization. The event is also an excellent way for us to discover new ways to help our business save money by streamlining processes.
The conference agenda includes 5 industry keynote sessions, 5 breakout tracks that boast over 55 sessions. Throughout the conference, I can attend sessions in these tracks that are directly applicable to our ongoing projects.
Pick sessions from our program that are applicable to your company and add your own description or justification for attending them.
- Session name here
- Session name here
- Session name here
- Session name here
- Session name here
Two specific projects where I believe we could benefit include: 1- add project or initiative and 2- add project or initiative
Many of the sessions are interactive and can provide a benchmark for us with other organizations as well as suggested valuable strategies and tips. It’s also an excellent opportunity to network with industry experts and gain knowledge in specific areas to optimize our current system as well as find out about their newest solutions to meet our most critical business issues. More details about the event are posted on the SupportWorld Live website.
If we register 3 people, an additional colleague can attend at no cost. Given the number of sessions offered, it would allow us to divide and conquer, covering more ground in several sessions, rather than just the ones I would attend.
Here is an approximate breakdown of conference costs:
- Airfare: $XXX
- Transportation (shuttle service): $XXX
- Hotel (per night): $XXX
- Meals: $XXX
- Conference Registration Fee: $XXX
- Total: $XXX
Upon my return from the conference, I’ll submit a post-conference report that will include a summary, major take-aways, tips and suggestions to optimize our current investment in SupportWorld Live.
Thank you for considering this request. I look forward to your reply.
Regards,
YOUR NAME
Trip Report
When you return from your trip, fill out the information below and submit it to your manager. Take time to review the blank report before you go to assist in notetaking while onsite, so you will be prepared when it's time to fill this out.
Executive Summary
Attendee Name:
Attendee Title:
Department:
Conference Summary: SupportWorld Live will bring together 1,400 of the most respected, knowledgeable, and influential community in support and service management for a week of learning, networking, and organizational transformation. SupportWorld Live will take place from May 18-22, 2025 in Las Vegas, NV.
Conference URL: SupportWorldLive.com
Goals Met
Identify specifically what was brought back to the organization relevant to your business goals as payback for the organization’s investment in sending you.
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Cost Summary
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| Meals |
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| Total |
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Session ROI
Please reference the notes you took onsite. Insert additional session fields as needed by copying and pasting the text below as many times as you need.
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Major Takeaways:
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Estimated Impact:
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Business Relationships
Include contact information for all presenters, exhibitors, and attendees that would be useful for your company to contact post-event to address your business priorities. Insert additional fields as needed by copying and pasting the text below as many times as you need.
Name:
Description:
Name:
Description:
Name:
Description:
Summary
Outline additional details on the ROI value to you and your company. In your summary,
we suggest offering to train others on what you learned and include the date/time of
your planned briefing.